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data protection

I. Name and Address of the Data Controller

 

The data controller within the meaning of the General Data Protection Regulation and other national data protection laws of the Member States, as well as other data protection regulations, is:

 

Otte Projektmanagement GmbH

 

Englische Straße 21, D-10587 Berlin

T +49 (0) 30 841767-10

Email | info@otte-pm.net

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II. General Information on Data Processing

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1. Scope of Personal Data Processing

 

We generally process our users’ personal data only to the extent necessary to provide a functional website as well as our content and services. The processing of our users’ personal data generally takes place only with the user’s consent. An exception applies in cases where obtaining prior consent is not possible for practical reasons and the processing of the data is permitted by law.

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2. Legal basis for the processing of personal data

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Insofar as we obtain the consent of the data subject for the processing of personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

 

When processing personal data necessary for the performance of a contract to which the data subject is a party, Article 6(1)(b) of the GDPR serves as the legal basis. This also applies to processing operations necessary for the implementation of pre-contractual measures.

To the extent that the processing of personal data is necessary to comply with a legal obligation to which our company is subject, Article 6(1)(c) of the GDPR serves as the legal basis.

In the event that vital interests of the data subject or of another natural person require the processing of personal data, Article 6(1)(d) of the GDPR serves as the legal basis.

 

If processing is necessary to safeguard a legitimate interest of our company or a third party, and the interests, fundamental rights, and freedoms of the data subject do not override the former interest, Article 6(1)(f) of the GDPR serves as the legal basis for the processing.

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3. Data Erasure and Retention Period

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The data subject’s personal data will be erased or blocked as soon as the purpose for which it was stored no longer applies. Storage may also take place if this is provided for by European or national legislation in EU regulations, laws, or other provisions to which the controller is subject. The data will also be blocked or erased when a retention period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or performance of a contract.

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III. Provision of the Website and Creation of Log Files

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1. Description and Scope of Data Processing

 

Every time our website is accessed, our system automatically collects data and information from the computer system of the accessing device.

The following data is collected:

 

  1. Information about the browser type and version used

  2. The user’s operating system

  3. The user’s Internet service provider

  4. The user’s IP address

  5. Date and time of access

  6. Websites from which the user’s system accesses our website

  7. Websites accessed by the user’s system via our website

 

The data is also stored in our system’s log files. This data is not stored together with other personal data of the user.

 

2. Legal basis for data processing

 

The legal basis for the temporary storage of the data and log files is Article 6(1)(f) of the GDPR.

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3. Purpose of Data Processing

 

The system temporarily stores the IP address in order to deliver the website to the user’s computer. To do this, the user’s IP address must be stored for the duration of the session.

 

The data is stored in log files to ensure the website functions properly. Additionally, the data helps us optimize the website and ensure the security of our IT systems. The data is not analyzed for marketing purposes in this context. These purposes also constitute our legitimate interest in data processing pursuant to Article 6(1)(f) of the GDPR.

 

4. Duration of storage

 

The data is deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. In the case of data collected for the provision of the website, this is the case when the respective session has ended.

 

In the case of data stored in log files, this occurs after seven days at the latest. Storage beyond this period is possible. In this case, the users’ IP addresses are deleted or anonymized so that the client making the request can no longer be identified.

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5. Right to object and right to erasure

 

The collection of data for the purpose of providing the website and the storage of data in log files is strictly necessary for the operation of the website. Consequently, the user has no right to object.

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IV. Use of Cookies

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1. Description and Scope of Data Processing

 

Our website uses cookies. Cookies are text files that are stored in the user’s web browser or by the web browser on the user’s computer system. When a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a unique string of characters that allows the browser to be uniquely identified when the website is visited again.

 

We use cookies to make our website more user-friendly. Some elements of our website require that the visiting browser can be identified even after a page change.

 

The following data is stored and transmitted in the cookies:

 

  1. Language settings

 

We also use cookies on our website that enable an analysis of users’ browsing behavior.

In this way, the following data may be transmitted:

 

  1. Search terms entered

  2. Frequency of page views

  3. Use of website functions

 

The user data collected in this manner is pseudonymized through technical measures. Consequently, it is no longer possible to link the data to the specific user. The data is not stored together with other personal data of the users.

When visiting our website, users are informed via an information banner about the use of cookies for analytical purposes and are directed to this privacy policy. In this context, there is also a note on how to prevent the storage of cookies in the browser settings.

 

When visiting our website, the user is informed about the use of cookies for analytical purposes, and their consent to the processing of the personal data used in this context is obtained. In this context, there is also a reference to this privacy policy.

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2. Legal basis for data processing

 

The legal basis for the processing of personal data using technically necessary cookies is Article 6(1)(f) of the GDPR.

The legal basis for the processing of personal data using cookies for analytical purposes is Article 6(1)(a) of the GDPR, provided the user has given their consent.

 

3. Purpose of data processing

 

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some features of our website cannot be provided without the use of cookies. For these, it is necessary for the browser to be recognized even after a page change.

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We require cookies for the following applications:

 

  1. Application of language settings

 

The user data collected by technically necessary cookies is not used to create user profiles.

Analytical cookies are used to improve the quality of our website and its content. These cookies help us understand how the website is used, allowing us to continuously optimize our offerings.

We require cookies for the following purposes:

 

  1. Search terms entered

  2. Frequency of page views

  3. Use of website features

 

These purposes also constitute our legitimate interest in the processing of personal data pursuant to Art. 6(1)(f) GDPR.

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Duration of storage, right to object, and option to delete

 

Cookies are stored on the user’s computer and transmitted from there to our site. Therefore, as a user, you have full control over the use of cookies. By changing the settings in your web browser, you can disable or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may no longer be possible to use all website functions to their full extent.

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V. Contact Form and Email Contact

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1. Description and Scope of Data Processing

 

Our website features a contact form that can be used to contact us electronically. If a user chooses this option, the data entered in the form is transmitted to us and stored. This data includes:

At the time the message is sent, the following data is also stored:

 

  1. The user’s IP address

  2. The user’s name as entered

  3. The date and time of contact

  4. The subject of the user’s inquiry

  5. The text of the user’s inquiry

 

Your consent is obtained for the processing of the data as part of the submission process, and reference is made to this privacy policy.

Alternatively, you may contact us via the provided email address. In this case, the user’s personal data transmitted with the email will be stored. In this context, the data will not be disclosed to third parties. The data will be used exclusively for the purpose of processing the conversation.

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2. Legal basis for data processing

 

The legal basis for processing the data is Article 6(1)(a) of the GDPR, provided the user has given consent.

 

The legal basis for processing data transmitted in the course of sending an email is Article 6(1)(f) of the GDPR. If the email contact is aimed at concluding a contract, the additional legal basis for processing is Article 6(1)(b) of the GDPR.

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3. Purpose of data processing

 

We process the personal data from the input form solely for the purpose of handling the contact request. In the case of contact via email, this also constitutes the necessary legitimate interest in processing the data.

The other personal data processed during the submission process serves to prevent misuse of the contact form and to ensure the security of our IT systems.

 

4. Duration of storage

 

The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. For personal data from the contact form input field and data sent via email, this is the case once the respective conversation with the user has ended. The conversation is considered concluded when it can be inferred from the circumstances that the matter in question has been definitively resolved.

 

The personal data additionally collected during the submission process will be deleted no later than seven days after submission.

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5. Right to Object and Right to Erasure

 

The user may revoke their consent to the processing of personal data at any time. If the user contacts us via email, they may object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.

All personal data stored in the course of the contact will be deleted in this case.

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VI. Use of Google Analytics with the anonymization feature

 

We use Google Analytics, a web analytics service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter “Google”), on our website. Google Analytics uses so-called “cookies,” text files that are stored on your computer and enable an analysis of your use of the website.

 

The information generated by these cookies—such as the time, location, and frequency of your website visits, including your IP address—is transmitted to Google in the United States and stored there.

 

We use Google Analytics on our website with an IP anonymization feature. In this case, your IP address is truncated by Google within member states of the European Union or in other signatory states to the Agreement on the European Economic Area and is thereby anonymized.

Google will use this information to evaluate your use of our site, to compile reports on website activity for us, and to provide other services related to website and internet usage. Google may also transfer this information to third parties where required by law or where such third parties process the data on Google’s behalf.

 

According to Google, it will under no circumstances associate your IP address with other data held by Google. You can prevent the installation of cookies by adjusting your browser settings accordingly; however, we would like to point out that in this case, you may not be able to use all functions of our website to their full extent.

 

Furthermore, Google offers an opt-out option for the most common browsers, which gives you more control over what data Google collects and processes. If you activate this option, no information regarding your visit to the website will be transmitted to Google Analytics. However, activation does not prevent information from being transmitted to us or to other web analytics services we may use. For more information about the opt-out option provided by Google and how to enable it, please visit the following link: https://tools.google.com/dlpage/gaoptout?hl=de

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VII. Rights of the Data Subject

 

The following list includes all rights of data subjects under the GDPR. Rights that are not relevant to this website do not need to be listed. In such cases, the list may be shortened.

If your personal data is being processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

 

1. Right of Access

 

You may request confirmation from the controller as to whether personal data concerning you is being processed by us.

If such processing is taking place, you may request the following information from the controller:

 

  1. the purposes for which the personal data is being processed;

  2. the categories of personal data being processed;

  3. the recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed;

  4. the planned duration of storage of the personal data concerning you or, if specific details are not available, the criteria for determining the storage period;

  5. the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the controller, or a right to object to such processing;

  6. the existence of a right to lodge a complaint with a supervisory authority;

  7. all available information regarding the origin of the data, if the personal data is not collected from the data subject;

  8. the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and—at least in these cases—meaningful information regarding the logic involved, as well as the significance and intended consequences of such processing for the data subject.

 

You have the right to request information regarding whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate safeguards pursuant to Article 46 of the GDPR in connection with the transfer.

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2. Right to Rectification

 

You have the right to request that the controller rectify and/or complete your personal data if the personal data being processed concerning you is inaccurate or incomplete. The controller must carry out the rectification without undue delay.

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3. Right to Restriction of Processing

 

Under the following conditions, you may request the restriction of the processing of personal data concerning you:

 

  1. if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;

  2. if the processing is unlawful and you oppose the erasure of the personal data and instead request the restriction of the use of the personal data;

  3. the controller no longer needs the personal data for the purposes of the processing, but you need it to assert, exercise, or defend legal claims; or

  4. if you have objected to the processing pursuant to Article 21(1) of the GDPR and it has not yet been determined whether the controller’s legitimate grounds override your interests.

 

If the processing of your personal data has been restricted, such data—apart from its storage—may be processed only with your consent or for the establishment, exercise, or defense of legal claims, or to protect the rights of another natural or legal person, or for reasons of an important public interest of the Union or a Member State.

 

If the restriction on processing has been imposed in accordance with the above conditions, you will be notified by the controller before the restriction is lifted.

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4. Right to erasure

 

a.) Obligation to erase data

 

You may request that the controller erase your personal data without delay, and the controller is obligated to erase such data without delay if any of the following grounds apply:

 

  1. The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.

  2. You withdraw your consent on which the processing was based pursuant to Article 6(1)(a) or Article 9(2)(a) of the GDPR, and there is no other legal basis for the processing.

  3. You object to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) of the GDPR.

  4. The personal data concerning you has been processed unlawfully.

  5. The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union law or the law of the Member States to which the controller is subject.

  6. The personal data concerning you was collected in relation to information society services offered pursuant to Article 8(1) of the GDPR.

 

b) Notification to third parties

 

If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) of the GDPR, the controller shall, taking into account available technology and the cost of implementation, take reasonable measures, including technical measures, to inform controllers who process the personal data that you, as the data subject, have requested the erasure of all links to such personal data or of copies or replications of such personal data.

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c) Exceptions

 

The right to erasure does not apply where processing is necessary:

 

  1. for the exercise of the right to freedom of expression and information;

  2. for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

  3. for reasons of public interest in the area of public health pursuant to Art. 9(2)(h) and (i) and Art. 9(3) of the GDPR;

  4. for archiving purposes in the public interest, scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, insofar as the right referred to in section (a) is likely to render impossible or seriously impair the achievement of the objectives of such processing; or

  5. for the establishment, exercise, or defense of legal claims.

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5. Right to be informed

 

If you have exercised your right to rectification, erasure, or restriction of processing against the controller, the controller is obligated to notify all recipients to whom your personal data has been disclosed of this rectification, erasure, or restriction of processing, unless this proves impossible or involves disproportionate effort.

 

You have the right to be informed by the controller about these recipients.

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6. Right to data portability

 

You have the right to receive the personal data concerning you that you have provided to the controller in a structured, commonly used, and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to whom the personal data was provided, provided that:

 

the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) of the GDPR or on a contract pursuant to Art. 6(1)(b) of the GDPR, and

the processing is carried out by automated means.

 

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another controller, provided this is technically feasible. The rights and freedoms of others must not be adversely affected thereby.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

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7. Right to Object

 

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you that is carried out pursuant to Article 6(1)(e) or (f) of the GDPR; this also applies to profiling based on these provisions.

 

The controller will no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing is necessary for the establishment, exercise, or defense of legal claims.

 

If the personal data concerning you is processed for the purpose of direct marketing, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such marketing; this also applies to profiling insofar as it is related to such direct marketing.

 

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

 

You have the option, in connection with the use of information society services—notwithstanding Directive 2002/58/EC—to exercise your right to object by means of automated procedures using technical specifications.

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8. Right to Withdraw Consent under Data Protection Law

 

You have the right to withdraw your consent under data protection law at any time. Withdrawal of consent does not affect the lawfulness of processing based on consent prior to withdrawal.

 

9. Automated Decision-Making in Individual Cases, Including Profiling

 

You have the right not to be subject to a decision based solely on automated processing—including profiling—that produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

 

  1. is necessary for the conclusion or performance of a contract between you and the controller,

  2. is permitted by Union or Member State law to which the controller is subject, and that law provides for appropriate measures to safeguard your rights and freedoms as well as your legitimate interests, or

  3. is based on your explicit consent.

 

However, such decisions may not be based on special categories of personal data as defined in Article 9(1) of the GDPR, unless Article 9(2)(a) or (g) of the GDPR applies and appropriate measures have been taken to protect your rights and freedoms as well as your legitimate interests.

 

With regard to the cases referred to in (1) and (3), the controller shall take appropriate measures to safeguard your rights and freedoms as well as your legitimate interests, including at least the right to obtain human intervention on the part of the controller, to express your point of view, and to contest the decision.

 

10. Right to lodge a complaint with a supervisory authority

 

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.

 

The supervisory authority to which the complaint was submitted shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 of the GDPR.

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IX. Use of XING Recommendation Components

 

We use components from the XING.com network on our website. These components are a service provided by XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany.

Each time you visit a page on our website that contains such a component, the component causes the browser you are using to download a corresponding representation of the XING component.

To the best of our knowledge, XING does not store any personal data about the user in connection with visits to our website. XING also does not store IP addresses. Furthermore, no analysis of user behavior takes place via the use of cookies in connection with the “XING Share Button.” Further information on this can be found in the privacy policy for the XING Share Button at: https://www.xing.com/app/share?op=data_protection

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X. Use of LinkedIn Recommendation Components

 

We use components from the LinkedIn network on our site. LinkedIn is a service provided by LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. Each time you visit a page on our website that contains such a component, the component triggers your browser to download a corresponding representation of the LinkedIn component.

This process notifies LinkedIn of the specific page on our website that you are currently visiting. If you click the LinkedIn “Recommend” button while logged into your LinkedIn account, you can link the content of our pages to your LinkedIn profile. This enables LinkedIn to associate your visit to our pages with your LinkedIn user account.

We have no influence over the data that LinkedIn collects in this manner, nor over the scope of the data collected by LinkedIn. We also have no knowledge of the content of the data transmitted to LinkedIn. Details regarding data collection by LinkedIn, as well as your rights and settings options, can be found in LinkedIn’s privacy policy. You can find this policy at http://www.linkedin.com/legal/privacy-policy

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XII. Use of YouTube Components with Enhanced Privacy Mode

 

On our website, we use components (videos) from YouTube, LLC, 901 Cherry Ave., 94066 San Bruno, CA, USA, a subsidiary of Google Inc., Amphitheatre Parkway, Mountain View, CA 94043, USA.

In doing so, we use the “Enhanced Privacy Mode” option provided by YouTube.

When you visit a page that contains an embedded video, a connection is established with the YouTube servers, and the content is displayed on the website by being transmitted to your browser.

According to YouTube, in “– enhanced privacy mode –” only data is transmitted to the YouTube server, specifically which of our web pages you have visited when you watch the video. If you are logged into YouTube at the same time, this information is associated with your YouTube account. You can prevent this by logging out of your account before visiting our website.

Further information on YouTube’s privacy policy is provided by Google at the following link:

https://www.google.de/intl/de/policies/privacy/

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XIII. Use of Getty Images

 

We use the option on our site to embed free images from the Getty Images stock image archive. These components are a service provided by Getty Images International, Block 4, Floor 2, Bracken Business Park, Bracken Road, Sandyford, Dublin 18, Ireland. Images embedded in this way are identifiable by the “Getty Images” label within the embedded image. For more information, please visit http://www.gettyimages.de/Creative/Frontdoor/embed

A prerequisite for displaying images from the Getty Images stock image archive on our site is that your IP address is transmitted to Getty Images. To the best of our knowledge, the IP address is currently used solely for the purpose of embedding the images on our site. Should Getty Images store or even analyze the collected IP address for other purposes, we have no influence over this. Further information regarding the purpose and scope of data collection can be found in Getty Images’ privacy policy at http://www.gettyimages.de/Corporate/PrivacyPolicy.aspx

XIV. Use of Google Maps for Map Display

 

This website uses the Google Maps product from Google Inc. By using this website, you consent to the collection, processing, and use of automatically collected data by Google Inc., its representatives, and third parties.

The Google Maps Terms of Service can be found under “Google Maps Terms of Service” at http://www.google.com/intl/de_de/help/terms_maps.html.

 

 

XIV. Use of Google Fonts for displaying fonts

 

This website uses external fonts, namely Google Fonts. Google Fonts is a service provided by Google Inc. (“Google”). These web fonts are integrated via a server request, typically to a Google server in the United States. This transmits information to the server regarding which of our web pages you have visited. Google also stores the IP address of the browser on the visitor’s device. For more information, please refer to Google’s privacy policy, which you can access here:

www.google.com/fonts#AboutPlace:about

www.google.com/policies/privacy/

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XV. Twitter

 

Our website may incorporate features and content from Twitter, a service provided by Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA. This may include, for example, content such as images, videos, or text, as well as buttons that allow users to express their appreciation for the content, follow the authors of the content, or subscribe to our posts. If users are members of the Twitter platform, Twitter may associate the access to the aforementioned content and features with the users’ profiles on that platform. Twitter is certified under the Privacy Shield Agreement and thereby guarantees compliance with European data protection law (https://www.privacyshield.gov/participant?id=a2zt0000000TORzAAO&status=Active). Privacy Policy: https://twitter.com/de/privacy, Opt-Out: https://twitter.com/personalization.

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